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Top tips for preparing an Erasmus + application as identified during the EfVET 23rd Annual Conference in Porto
António Nunes National Agency Portugal
Rosaleen Courtney & Marny Thompson
Successful KA2 Applications
Getting organised
       Call for proposals, priorities & deadlines
       Programme Guide
       Key Action Guide for Applicants
       Expert evaluator guide
       Application form
       PIC & mandates
Round 1 Award criteria
                                                              Maximum score
Balance of project                                                                        30
Quality of project design and implementation                           20
Quality of project team and cooperation arrangements              20
Impact and dissemination                                                     30
Total                                                                                          100
Relevance of Project
       Contribute to  priorities ET2020
       Use EU tools
       Justify need in each partner country
       Clear measurable objectives
       Show innovation
·         Priorities – tackle youth unemployment, VET more attractive, emphasis on WBL, recognition non formal & informal, partnership business & HE
·         EU tools – ECVET, EQF, EQARF, Europass, QA systems
·         Research all partner countries to justify the need- clear rationale and research on what already exists e.g. resources
·         Develop skills – digital, employability, entrepreneurial, linguistic
·         ET2020 four strategic objectives for the framework:
-          making lifelong learning and mobility a reality – progress is needed in the implementation of lifelong learning strategies, the development of national qualifications frameworks linked to the European Qualifications Framework and more flexible learning pathways. Mobility should be expanded and the European Quality Charter for Mobility should be applied;
-          Improving the quality and efficiency of education and training – all citizens need to be able to acquire key competencies and all levels of education and training need to be made more attractive and efficient;
-          Promoting equity, social cohesion and active citizenship – education and training should enable all citizens to acquire and develop skills and competencies needed for their employability and foster further learning, active citizenship and intercultural dialogue. Educational disadvantage should be addressed through high quality inclusive and early education;
-          Enhancing creativity and innovation, including entrepreneurship, at all levels of education and training – the acquisition of transversal competences by all citizens should be promoted and the functioning of the knowledge triangle (education-research-innovation) should be ensured.
Partnerships between enterprises and educational institutions as well as broader learning communities with civil society and other stakeholders should be promoted.
       Compile a clear plan for implementation
       Link budgets to convincing explanations
       Ascertain tangible outcomes and qualitative & quantitative indicators for activities
       Use National Agency
       Quality & relevant partnership
       Appropriate distribution of tasks
       Clear plan for communication
       Develop a quality & relevant partnership
       Draft an appropriate distribution of tasks
       Devise a clear plan for communication
       Allow plenty of time!
       Define clear target groups
       Measures for evaluation
       Explain long term impact of the results of the project
       Include Value of EfVET for impact across Europe
       Make sure you answer the questions!
       Engage one person to write so it flows…….but input from all partners
       Compose longer sections in Word first so that you do not exceed the word count on the form
       Write for the evaluator, who may not know much about the
       Links with financial – value for money
       Start the financial calculations in Excel
       Clear rows for each partner, staff type & intellectual output
       Ensure costs are eligible – see guidelines
       Remember management, administration, financial management & dissemination in monthly allowance
       Set up a good system at the start
       Work with partners to create a convincing application
       Keep checking award criteria!
       Different levels
       Involve companies
       Be realistic and practical; do not promise what you cannot do
       Allow enough time to plan and write
       Clear development objectives
       Use National Agency
       Information clarity: timetables, budgets
       Clarity also from EU and National Agency
       KA2 – internal timetable gives good structure for writer and partners
       KA1 – internal strategic European plan
       Honest in weaknesses of project – can be a good development point (can also help with measuring impact)
       Topic precise and in line with commission requirements
       Partnership different actors connected with the topic
       Find the best writer in the partnership
       Each partner has a financial controller allocated
       Make schedule and tick all boxes to cover all participants
       Add new partners
       KA1 – formalised validation of work placement based upon learning outcomes
       KA2 – ensure relevance to annual EU VET priorities
       Good project manager should be identified
       Look hard at the Intellectual Outputs required in KA2 proposed partnerships
       Include expert on quality
       Start dissemination as early as possible; use internal departments as well as local/regional outlets.
       Always invite a colleague who has had no involvement in the drafting of the application, to read the application form to ascertain that the project description is completely clear. (Remember that the evaluator will also come to the project description without previous knowledge of the project proposal.
Geoff Scaplehorn
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